If I move the document into the shared folder, it will be shared with person A, B, C, D, and E and will now have the sharing permission of anyone with the link can view. I have a folder that is set to anyone with the link can view and is also shared with person C, D and E. Let’s say I have a document that is privately shared with person A and person B. You are then able to easily restrict access again by taking the document out of the folder. This allows you to temporarily allow access by some collaborators by placing documents into a folder. Moving the document out of the folder will restore the documents previous share settings. Placing a document into a shared folder does not permanently alter the documents sharing settings. Next to each persons name is a drop down menu to change from “Can edit” to “Can comment” or “Can view.” Remove the collaborator all together by clicking on the “X” on the right hand side.Įach document has it’s own sharing settings. The advanced sharing window allows you to change editing rights or REMOVE collaborators from a document. The pop up window will indicate who the document is shared with, clicking on the text that says “Shared with…” or on the word “Advanced” in the bottom right hand corner will open the sharing window. Within a document click on the blue share button.
While any documents or folders within the parent folder automatically take on the sharing settings, these can be modified on a case by case basis. I want to save the form and the spreadsheet in folder with student work, however, I do not the students to have access to the spreadsheet. I use a Google Form to have students provide feedback and to give me data to analyze about the peer evaluations. I set the folder to anyone can edit which allows the students to comment on the work of other students. I want to create a folder for peer evaluations. This is especially true when I am working with students. Perhaps I have some brainstorming notes or something else that is related to the project but not intended for others to see. Occasionally I have need to have files in a shared folder to NOT be shared with my collaborators. This is also true for any documents you put into the parent folder. Usually by default a folder is private however, the sub folder will take on the same sharing characteristics as the parent folder. This folder will be nested inside the first folder. Go to the folder in Google drive and click on the “New” button to create a new folder. You are able to create a folder within a folder.
Create a folder, click on the share icon in the toolbar, add permissions. Previously I had blogged about how to share a folder in the new Google Drive. Anything you put into the folder will automatically have the same sharing permissions as the folder. One trick for collaborating using Google Drive is to create a folder in Google Drive and to share the folder.
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